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New York Heritage at CDLC: Metadata

Tools and resources to help digitize library resources with a focus on adding material to New York Heritage

Recent Changes to Metadata Practices in New York Heritage

The newest version of the Metadata Dictionary and Usage Guide is Version 5, which was published in January 2019. All of the changes listed below are reflected in this latest version.  

  • HTML tages should not be used in any metadata field. CDLC institutions mainly used <br> tags for hard returns. These are no longer supported. Please separate information in fields with semi-colons.
  • Hidden Date field - No longer use "9999" for an unknown date. Information in this field shows up in the Date facet on the web site, and "9999" is confusing to users. Leave blank if unknown. Continue to put "unknown" in the Date of Original field. 
  • Time Period - We are no longer using this field. 
  • New York Heritage Topic - This field is no longer used at the item level. It is only used at the collection level. You can submit up to three New York Heritage Topics for each collection to the CDLC Digitization Manager. 
  • Holding Institution - See entry for this field for an example on how to indicate a private collection when owners have approved listing their names in the metadata. 
  • Digital Collection - This field is now required for upload of new items. All items should have this field properly filled out so they can be co-located with other items in the collection. 
  • Rights -  This field is required for items to upload. Text should be exactly as outlined in the Metadata Dictionary. Information about how to cite the material can now go in the Citation Information field. 
  • Copyright Expiration Date - This is an optional, hidden field. It can be used when you know the date the copyright will expire on an item. This will make it easier to find the items and change the Rights field when a new rights statement applies.

Metadata Dictionary and Usage Guide

This document includes guidelines and examples for all metadata fields, required and not, in New York Heritage. If you follow these directions, your items will be accessible and discoverable!

NYH Metadata Dictionary and Usage Guide  Verson 5 (January 2019) (PDF)

Metadata Guide Appendix F for CDLC Participants

CDLC members use several different subject fields, as outlined in this Appendix. They are all mapped to Subject in Dublin Core. 

Appendix F for the NYH Metadata Dictionary


Metadata Worksheet Examples

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