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Interlibrary loan requests come to the Council via the CDLC eForm. Requests are searched against CaDiLaC for area locations. The results of these searches are then relayed to the requestor, usually by email. For requests with no area locations, CDLC will refer a request via OCLC WorldShare ILL subsystem or DOCLINE.
CDLC also acts as a NYSILL site for its member libraries. This enables CDLC libraries to access the New York State Library to request monographs, journal articles, ERIC documents, U.S. Patents, NTIS reports, and government documents.
New to filling patron interlibrary loan requests? Do you have questions about how it all works? Contact Meghan Wakeman to schedule an orientation to review CDLC's resource sharing services. This meeting can be either virtual or in-person.
ILLiad Request- for use by CDLC libraries to request from CDLC libraries who use ILLiad
Q: How are ILLiad request different from CDLC's eForm?
A: Some CDLC members use a system called ILLiad to help process Interlibrary loan requests. By sending an ILLiad request you are logging into an individual members ILLiad system and submitting a request.
Q: What is the advantage of sending a request via ILLiad?
A: First off, the turnaround time for ILLiad can be a faster than sending a request via CDLC's eForm. This is due to the fact that someone at the lending institution must manually input all the information from CDLC's eForm into ILLiad. Secondly, you have the ability to log back in and check on the status of your request as well as receive email updates and even renew the item. Lastly, not all CDLC members who use ILLiad will accept CDLC's eForm.
Q: Which CDLC members use ILLiad and how do I submit a request?
A: Below is a list of Institution's who use ILLiad. PLEASE NOTE how each institution accepts requests, you may find that using CDLC's eForm may be more ideal.
Each link is site specific to that institutions ILLiad web interface and should only be used to request items from that library. This is not a public request interface and can be used ONLY by the Interlibrary Loan departments of registered CDLC libraries.
University at Albany (accepts the CDLC ILL eForm but PREFERS requests be made via ILLiad, for making multiple requests)
Contact the UAlbany Interlibrary Loan Department at email@example.com to set up an Institutional Borrowing account
WorldShare Interlibrary Loan is a service offered by OCLC that gives users the ability to borrow and lend from a large network of more than 9000 libraries in 49 countries. A number of CDLC’s members participate in this service. You can find a list of these members below as well as their Institutional symbol.
Libraries using WorldShare Interlibray Loan can:
Search the WorldCat database for needed material
Identify potential lenders, check availability of material via links to holding libraries OPACS, check the ILL policies of potential lenders
Place and track ILL requests electronically
Receive and respond to requests electronically
Participate in the state-wide reciprocal ILL group (ZERO)
Participate in the nation-wide reciprocal ILL group (LVIS)
Create groups of preferred lenders
Create and maintain ILL policies
Access ILL usage statistics
Use Article Exchange, a secure document delivery system
Utilize the Interlibrary Loan Fee Management (IFM) feature
CDLC Libraries Not On WorldShare Interlibrary Loan
PLEASE NOTE: If you are a CDLC member that does not participate in WorldShare Interlibrary Loan and are having trouble finding a resource within CDLC’s network, CDLC is happy to assist in borrowing the item. Please send an ILL eForm request to CDLC.
The following CDLC members and libraries participate in ILL via WorldShare Resource Sharing
DOCLINE Interlibrary Loan is the National Library of Medicine's automated interlibrary loan (ILL) request routing and referral system. DOCLINE serves over 3,000 U.S., Canadian, and Mexican medical libraries. A number of CDLC’s institutions are members of the National Network of Libraries of Medicine (NN/LM) and participate in this service. You can find a list of these members below as well as their Institutional symbol.
CDLC Libraries Not On DOCLINE Interlibrary Loan
PLEASE NOTE: If you are a CDLC member that does not participate in DOCLINE and are having trouble finding a resource within CDLC’s network, CDLC is happy to assist in borrowing the item. Please send an ILL eForm request to CDLC.
The following CDLC members and libraries participate in ILL via DOCLINE
Rule of 5 (when requesting articles that were published within the past 5 years)
Within a calendar year (Jan- Dec) you can not request more than 5 copies of any articles from a given journal title. If you request more than 5 articles you must pay the publisher for the journal article.
Although the material is being used in an educational setting, it doesn't mean Fair Use is an excuse to get and distribute free copies of an item.
Use this Checklist created by Cornell University to help determine if 'Fair Use' is applicable.
Patrons must be made aware of copyright.
Copies must prominently display the copyright warning.
A number of tools that were developed by the ALA. Some of these tools include the Public Domain slider, the Section 108 Spinner, the Fair Use Evaluator, and the Exceptions for Instructors eTool. These tools are all available online via ALA.
The official word as it exists in its legal format. The National Commission on New Technological Uses of Copyrighted Works (CONTU) states that: "During one calendar year, no more than five copies may be received from any one work whose publication date is within five years of the date of the patron's request."