Resource Sharing: Interlibrary Loan FAQs

ILLiad Request- for use by CDLC libraries to request from CDLC libraries who use ILLiad

Q: How are ILLiad request different from CDLC's eForm?
A: Some CDLC members use a system called ILLiad to help process Interlibrary loan requests. By sending an ILLiad request you are logging into an individual members ILLiad system and submitting a request.

Q: What is the advantage of sending a request via ILLiad?
A: First off, the turnaround time for ILLiad can be a faster than sending a request via CDLC's eForm. This is due to the fact that someone at the lending institution must manually input all the information from CDLC's eForm into ILLiad. Secondly, you have the ability to log back in and check on the status of your request as well as receive email updates and even renew the item. Lastly, not all CDLC members who use ILLiad will accept CDLC's eForm.

Q: Which CDLC members use ILLiad and how do I submit a request?
A: Below is a list of Institution's who use ILLiad. PLEASE NOTE how each institution accepts requests, you may find that using CDLC's eForm may be more ideal.
Each link is site specific to  that institutions  ILLiad web interface and should only be used to request items from that library. This is not a public request interface and can be used ONLY by the Interlibrary Loan departments of registered CDLC libraries.

CDLC's ILLiad Libraries

• Albany Medical College
• College of Saint Rose
• Fulton Montgomery Community College
• Rensselaer Polytechnic Institute (DOES NOT accept the CDLC ILL eForm)
  • Contact the RPI Interlibrary Loan Department here to set up an Institutional Borrowing account
• Sage Colleges
• Schenectady County Community College
• Siena College
• SUNY Cobleskill
• Union College
• University at Albany (accepts the CDLC ILL eForm but PREFERS requests be made via ILLiad, for making multiple requests) 
  • Contact the UAlbany Interlibrary Loan Department at libill@albany.edu to set up an Institutional Borrowing account

WorldShare Interlibrary Loan is a service offered by OCLC that gives users the ability to borrow and lend from a large network of more than 9000 libraries in 49 countries. A number of CDLC’s members participate in this service. You can find a list of these members below as well as their Institutional symbol.

Libraries using WorldShare Interlibray Loan can:

• Search the WorldCat database for needed material
• Identify potential lenders, check availability of material via links to holding libraries OPACS, check the ILL policies of potential lenders
• Place and track ILL requests electronically
• Receive and respond to requests electronically
• Participate in the state-wide reciprocal ILL group (ZERO)
• Participate in the nation-wide reciprocal ILL group (LVIS)
• Create groups of preferred lenders
• Create and maintain ILL policies
• Access ILL usage statistics
• Use Article Exchange, a secure document delivery system
• Utilize the Interlibrary Loan Fee Management (IFM) feature

CDLC Libraries Not On WorldShare Interlibrary Loan

PLEASE NOTE: If you are a CDLC member that does not participate in WorldShare Interlibrary Loan and are having trouble finding a resource within CDLC’s network, CDLC is happy to assist in borrowing the item. Please send an ILL eForm request to CDLC.

The following CDLC members and libraries participate in ILL via WorldShare Resource Sharing

DOCLINE Interlibrary Loan is the National Library of Medicine's automated interlibrary loan (ILL) request routing and referral system. DOCLINE serves over 3,000 U.S., Canadian, and Mexican medical libraries. A number of CDLC’s institutions are members of the National Network of Libraries of Medicine (NN/LM) and participate in this service. You can find a list of these members below as well as their Institutional symbol.  

CDLC Libraries Not On DOCLINE Interlibrary Loan

PLEASE NOTE: If you are a CDLC member that does not participate in DOCLINE and are having trouble finding a resource within CDLC’s network, CDLC is happy to assist in borrowing the item. Please send an ILL eForm request to CDLC.

The following CDLC members and libraries participate in ILL via DOCLINE

You are Filling an ILL eForm

• You can not photocopy or scan more than half of a book unless it is in the public domain/ out of copyright.
  • Most government documents are in the public domain.
• When sending copies from a database/eJournal make sure it is within your contract to be able to do so.
• Patrons must be made aware of copyright.
  • Copies must prominently display the copyright warning.

• ALA Copyright Tools 

  A number of tools that were developed by the ALA. Some of these tools include the Public Domain slider, the Section 108 Spinner, the Fair Use Evaluator, and the Exceptions for Instructors eTool. These tools are all available online via ALA.

• CONTU Guidelines 

  The official word as it exists in its legal format. The National Commission on New Technological Uses of Copyrighted Works (CONTU) states that: "During one calendar year, no more than five copies may be received from any one work whose publication date is within five years of the date of the patron's request."

• Copyright Advisory Network 

  A service provided by the American Library Association's Office for Information Technology Policy.

• Copyright Clearance Center 

  A commercial site, Copyright Clearance Center will, for a fee, file batch permission statements for you. Fees are negotiable depending on volume.

• Copyright Crash Course 

  From the University of Texas at Austin, this easy-to-understand “class” covers fair use, multimedia, the digital library, copyright management, and licensing resources.

• Copyright Term and the Public Domain in the United States 

  A quick reference table on copyright put out by Cornell University Library

• Creative Commons 

  An organization that provides free, easy-to-use copyright licenses to make a simple and standardized way to give the public permission to share and use creative work.

• Fair Use Checklist 

  A Checklist created by Cornell to help determine if 'Fare Use' is applicable

• Interlibray Loan: Copyright Guidelines and Best Practices 

  A white paper by the Copyright Clearance Center reviewing best practices for interlibrary loan.

• LOCIS – Library of Congress 

  The Library of Congress provides LOCIS to enable interested parties to search copyright records. There are three different databases to choose from and two methods to connect.