Prepared by the Interlibrary Loan Committee, Reference and User Services Association (RUSA), 1994, revised 2001. Revised by the Codes, Guidelines, and Technical Standards Committee, Sharing and Transforming Access to Resources Section (STARS) 2008 and 2015. Approved by RUSA Board January 11, 2016.
The ILL eForm is intended for use where access to OCLC or ILLiad is not an available option for either the borrower and/or the lender. For more information on the other request options see CDLC ILL Request Options.
The ILL eForm can be used to request items only from the CDLC libraries listed as ILL eForm participators.
The ILL eForm may only be sent to one library at a time.
There is no charge to use the ILL eForm.
You should update your ILL Directory profile regularly.
Please defer to the Interlibrary Loan Code for the United States for a detailed description of ILL standards.
You are Sending an ILL eForm
Always specify type: loan or copy.
eBooks are not lendable.
Make sure to check that the item being requested is currently available.
This information can be obtained by clicking on the institution's name, which will take you to the catalog.
FILL IN AS MUCH INFORMATION AS POSSIBLE to make sure you get the right item. (ie. article titles, vol/issue no, page numbers, call number)
The 'Notes' and 'Borrower Contact Info' fields are optional.
Please note the 'Borrower Contact Info' field is sent to the library you are sending the eForm to. For privacy reasons it is best to not use patron names.
If no response is received within 4 days,contact the lending library.
Notify lending library when the item is being sent back.
Ask for renewals in a timely fashion (before the due date is up).
The borrowing library is required to follow copyright rules. (for more info. please see the copyright box).
You are Filling an ILL eForm
Lending libraries should reply using the 'Update Status' button to notify the requesting library if their request will be filled within 4 days.
Send ILL items via the requested delivery method or one that will be faster.
Send ILL items with a copy of paperwork with clear due date and return label.
Communicate any special procedures you would like the borrower to follow. (in library use only, no renewals, over dues)
Keep a record of ILL items loaned via your institutions policies.
Charging for lending or over dues of an ILL item is not allowed.
Charging for a replacement copy once the book is lost is allowed. The lending library is responsible for collecting money from the borrowing library.
Rule of 5 (when requesting articles that were published within the past 5 years)
Within a calendar year (Jan- Dec) you can not request more than 5 copies of any articles from a given journal title. If you request more than 5 articles you must pay the publisher for the journal article.
Although the material is being used in an educational setting, it doesn't mean Fair Use is an excuse to get and distribute free copies of an item.
Use this Checklist created by Cornell University to help determine if 'Fair Use' is applicable.
Patrons must be made aware of copyright.
Copies must prominently display the copyright warning.
A number of tools that were developed by the ALA. Some of these tools include the Public Domain slider, the Section 108 Spinner, the Fair Use Evaluator, and the Exceptions for Instructors eTool. These tools are all available online via ALA.
The official word as it exists in its legal format. The National Commission on New Technological Uses of Copyrighted Works (CONTU) states that: "During one calendar year, no more than five copies may be received from any one work whose publication date is within five years of the date of the patron's request."