CDLC ILL eForm Tutorials: About

• The ILL eForm is intended for use where access to OCLC or ILLiad is not an available option for either the borrower and/or the lender. For more information on the other request options see CDLC ILL Request Options.
• The ILL eForm can be used to request items only from the CDLC libraries listed as ILL eForm participators.
• The ILL eForm may only be sent to one library at a time.
• There is no charge to use the ILL eForm.
• You should update your ILL Directory profile regularly.
• Please defer to the Interlibrary Loan Code for the United States for a detailed description of ILL standards.

You are Sending an ILL eForm

• Always specify type: loan or copy.
• eBooks are not lendable.
• Make sure to check that the item being requested is currently available.
  • This information can be obtained by clicking on the institution's name, which will take you to the catalog.
• FILL IN AS MUCH INFORMATION AS POSSIBLE to make sure you get the right item. (ie. article titles, vol/issue no, page numbers, call number)
• The 'Notes' and 'Borrower Contact Info' fields are optional.
  • Please note the  'Borrower Contact Info' field is sent to the library you are sending the eForm to. For privacy reasons it is best to not use patron names.
• If no response is received within 4 days, contact the lending library.
• Notify lending library when the item is being sent back.
• Ask for renewals in a timely fashion (before the due date is up).
• The borrowing library is required to follow copyright rules. (for more info. please see the copyright box).

You are Filling an ILL eForm

• Lending libraries should reply using the 'Update Status' button to notify the requesting library if their request will be filled within 4 days. 
• Send ILL items via the requested delivery method or one that will be faster.
• Send ILL items with a copy of paperwork with clear due date and return label.
• Communicate any special procedures you would like the borrower to follow. (in library use only, no renewals, over dues)
• Keep a record of ILL items loaned via your institutions policies. 
• Charging for lending or over dues of an ILL item is not allowed. 
• Charging for a replacement copy once the book is lost is allowed. The lending library is responsible for collecting money from the borrowing library.

You are Sending an ILL eForm

• Rule of 5 (when requesting articles that were published within the past 5 years)
  • Within a calendar year (Jan- Dec) you can not request more than 5 copies of any articles from a given journal title. If you request more than 5 articles you must pay the publisher for the journal article.
• Although the material is being used in an educational setting, it doesn't mean Fair Use is an excuse to get and distribute free copies of an item.
  • Use this Checklist created by Cornell University to help determine if 'Fair Use' is applicable.
• Patrons must be made aware of copyright.
  • Copies must prominently display the copyright warning. 

You are Filling an ILL eForm

• You can not photocopy or scan more than half of a book unless it is in public domain/ out of copyright.
• Most government documents are in the public domain.
• When sending copies from a database/eJournal make sure it is within your contract to be able to do so.
• Patrons must be made aware of copyright.
• Copies must prominently display the copyright warning.