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Regional Automation Advisory Committee

This guide provides information about the Regional Automation Advisory Committee including the membership roster, general charges, past minutes, resources, and past events.
2022 Regional Collection Project Announcement

Grants Closed

The Capital District Library Council has closed the 2022 round of Regional Collections grants. All CDLC member institutions, including individual public and school libraries, were eligible to apply.

Formerly known as Retrospective Conversion, Metadata, and Digitization (RBDB) grants, CDLC members applied for grants for a retrospective conversion or metadata project; a digital collection grant to contribute content to New York Heritage, or a digital newspaper grant to contribute content to NYS Historic Newspapers.

Projects considered for funding should improve access to collections and content or raise the visibility of regional collections.

Priority was given to projects that:

  • Highlight undiscovered collections in our region
  • Align with CDLC's strategic goals (see our Plan of Service)
  • Have matching funds
  • Are collaborative efforts between two or more CDLC members
  • Are composed of a complete digital collection
  • Are submitted by first-time applicants
  • Are composed of long and complete runs of newspapers that are on microfilm

Other types of proposals were considered.

Applications were welcome from recipients of an earlier round of Regional Collections Grants. All projects must be completed by June 30, 2023 or award money will be forfeited.

Past winners and projects are listed here.

Copyright clearance must be obtained for newspapers titles published after 1923. More information about copyright clearance can be found on the NYS Historic Newspapers tools page under "Additional Contribution Information" at

Grant applicants must submit a final report describing how they expended the funds and the number of records converted, enhanced, or digitized. Libraries may be asked to describe their project in a CDLC publication or present at a CDLC event.

A subcommittee of CDLC's Regional Automation Advisory Committee reviewed applications and presented recommendations to the CDLC Board of Trustees who approved the applications.

The New York State Library Aid Program provided funding to make this grant possible.

CDLC is excited to announce the recipients of the CDLC 2022 Regional Collections Grants which provide an opportunity for libraries, museums, and historical societies to make their undiscovered collections accessible for all to discover and enjoy. This year we were able to provide funding to ten institutions.

Congratulations to our recipients and thank you for making your unique collections available!​

  • Albany County Historical Association at Ten Broeck Mansion will add items to the New York Heritage digital collections website. Highlights include important information about Albany's Arbor Hill neighborhood, unique early photos of Ten Broeck Mansion family members, and records related to the War of 1812 and related pensioner requests, representing rare records capturing the lives of working-class soldiers.
  • The Community Library in Cobleskill, a member of the Mohawk Valley Library System, will digitize the scrapbooks of Daisy Brown. Throughout her life, Daisy kept scrapbooks that date from 1879 to 1935, a total of 66 scrapbooks, the contents of which include vital genealogical information such as marriage, death, and birth announcements. The goal of this project is to increase access to not only this much-used collection but also to create interest in other local history room materials.
  • The Folklife Center at Crandall Public Library, a member of the Southern Adirondack Library System, is the lead organization for a project called "Champlain Canal Stories" designed to celebrate 200 years of activity along the canal. Part of the project will include a collection of Champlain Canal images, photographs, maps, art, and other objects which will be made available to the public via the New York Heritage Digital Collections website.
  • miSci will add 400 items documenting the African-American experience at GE to their vast New York Heritage collection. The collection will document the growth and contributions of African-American workers through factory work, research, engineering, and management.
  • NYS Military Museum & Veterans Research Center will digitize and index the first five volumes of a 52-volume set of WWII New York Guard Rosters. The New York Guard was the successor to the New York National Guard while the National Guard was serving in WWII.
  • Rensselaer Polytechnic Institute will create records for archival collections including the Livingston Houston presidential records which highlight RPI activities during incredible regional growth during the post-WWII era and the Thomas Farrell papers which highlight the involvement of a Rensselaer County resident and RPI graduate with the Manhattan Project.
  • St. Peter’s Hospital Library will start a project whose goal is to digitize, organize, and conserve the Memorial Hospital College of Nursing yearbook collection.
  • Samaritan Hospital School of Nursing Library will identify, digitize, and contribute 200 original class photos to New York Heritage. These photographs date from 1902 to the present and consist of group pictures of RN and PN students.
  • The Schenectady County Historical Society will create the Samuel W. Jones collection in New York Heritage which will include a diary and letters from Jones’ family, friends, and associates. Samuel Jones (1791-1855), was a graduate of Union College, and a significant political actor in Schenectady County and New York in the mid-nineteenth century. His diary gives a vision of life in Schenectady and New York in the mid-1800s.
  • The Schenectady County Public Library, a member of the Mohawk Valley Library System, will digitize 10 years of the Schenectady Evening Star, from 1869 to 1880. The Evening Star was a large daily evening newspaper that boasted having "the largest evening circulation in Schenectady" and averaged about 9 pages per issue. Once digitized, the newspaper will be added to the NYS Historic Newspapers database.

Grant applications were reviewed by a grants sub-committee that included members of CDLC’s Regional Automation Advisory Committee, comprised of Brenden McCarthy (Rensselaer Polytechnic Institute), Jill Ryder (Southern Adirondack Library System), John Myers (Union College), Chris White (Sage Colleges), Tim McDonough (Waterford Public Library) and Nancy Poehlmann (University at Albany Libraries.) Projects were considered that improved access to collections and content or raised the visibility of regional collections while meeting the goals of CDLC's Plan of Service. Committee recommendations were approved by RAAC and the CDLC Board of Trustees.

The New York State Library Aid Program provides funding to make these grants possible.

© 2022 | Capital District Library Council
800 Troy Schenectady Rd | Latham | New York 12110
Phone: 518-438-2500