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Resource Sharing

This guide describes the various ways CDLC facilitates resource sharing while providing an overview of interlibrary loan basics.

About

CDLC libraries agree to the free exchange of library materials, including, when necessary, gratis photocopies. To support this interlibrary loan activity, the Council maintains a Union Catalog (Capital District Library Access Catalog or CaDiLaC) which includes monographs, and the Union List of Serials. CDLC also coordinates the Direct Access Program (DAP) and participates in OCLC WorldShare ILL, DOCLINE, and NYSILL.

Interlibrary loan requests come to the Council via the CDLC eForm. Requests are searched against CaDiLaC for area locations. The results of these searches are then relayed to the requestor, usually by email. For requests with no area locations, CDLC will refer a request via OCLC WorldShare ILL subsystem or DOCLINE.

CDLC also acts as a NYSILL site for its member libraries. This enables CDLC libraries to access the New York State Library to request monographs, journal articles, ERIC documents, U.S. Patents, NTIS reports, and government documents.

CDLC ILL Request Options

CDLC ILL eForm- use this form to send requests to libraries within the CDLC region

ILLiad Request- for use by CDLC libraries to request from CDLC libraries who use ILLiad

Q: How are ILLiad request different from CDLC's eForm?
A: Some CDLC members use a system called ILLiad to help process Interlibrary loan requests. By sending an ILLiad request you are logging into an individual members ILLiad system and submitting a request.

Q: What is the advantage of sending a request via ILLiad?
A: First off, the turnaround time for ILLiad can be a faster than sending a request via CDLC's eForm. This is due to the fact that someone at the lending institution must manually input all the information from CDLC's eForm into ILLiad. Secondly, you have the ability to log back in and check on the status of your request as well as receive email updates and even renew the item. Lastly, not all CDLC members who use ILLiad will accept CDLC's eForm.

Q: Which CDLC members use ILLiad and how do I submit a request?
A: Below is a list of Institution's who use ILLiad. PLEASE NOTE how each institution accepts requests, you may find that using CDLC's eForm may be more ideal.
Each link is site specific to  that institutions  ILLiad web interface and should only be used to request items from that library. This is not a public request interface and can be used ONLY by the Interlibrary Loan departments of registered CDLC libraries.


CDLC's ILLiad Libraries

WorldShare Interlibrary Loan is a service offered by OCLC that gives users the ability to borrow and lend from a large network of more than 9000 libraries in 49 countries. A number of CDLC’s members participate in this service. You can find a list of these members below as well as their Institutional symbol.

Libraries using WorldShare Interlibray Loan can:

  • Search the WorldCat database for needed material
  • Identify potential lenders, check availability of material via links to holding libraries OPACS, check the ILL policies of potential lenders
  • Place and track ILL requests electronically
  • Receive and respond to requests electronically
  • Participate in the state-wide reciprocal ILL group (ZERO)
  • Participate in the nation-wide reciprocal ILL group (LVIS)
  • Create groups of preferred lenders
  • Create and maintain ILL policies
  • Access ILL usage statistics
  • Use Article Exchange, a secure document delivery system
  • Utilize the Interlibrary Loan Fee Management (IFM) feature

CDLC Libraries Not On WorldShare Interlibrary Loan

PLEASE NOTE: If you are a CDLC member that does not participate in WorldShare Interlibrary Loan and are having trouble finding a resource within CDLC’s network, CDLC is happy to assist in borrowing the item. Please send an ILL eForm request to CDLC.

The following CDLC members and libraries participate in ILL via WorldShare Resource Sharing

DOCLINE Interlibrary Loan is the National Library of Medicine's automated interlibrary loan (ILL) request routing and referral system. DOCLINE serves over 3,000 U.S., Canadian, and Mexican medical libraries. A number of CDLC’s institutions are members of the National Network of Libraries of Medicine (NN/LM) and participate in this service. You can find a list of these members below as well as their Institutional symbol.  

CDLC Libraries Not On DOCLINE Interlibrary Loan

PLEASE NOTE: If you are a CDLC member that does not participate in DOCLINE and are having trouble finding a resource within CDLC’s network, CDLC is happy to assist in borrowing the item. Please send an ILL eForm request to CDLC.

The following CDLC members and libraries participate in ILL via DOCLINE

CDLC ILL eForm Best Practices

  • The ILL eForm is intended for use where access to OCLC or ILLiad is not an available option for either the borrower and/or the lender. For more information on other request options see CDLC ILL Request Options.
  • The ILL eForm can be used to request items only from the CDLC libraries listed as ILL eForm participators.
  • The ILL eForm may only be sent to one library at a time.
  • There is no charge to use the ILL eForm.
  • You should update your ILL Directory profile regularly.
  • Please refer to the Interlibrary Loan Code for the United States for a detailed description of ILL standards.

You are Sending an ILL eForm

  • Always specify type: loan or copy.
  • eBooks are not lendable.
  • Make sure to check that the item being requested is currently available.
    • This information can be obtained by clicking on the institution's name, which will take you to the catalog.
  • FILL IN AS MUCH INFORMATION AS POSSIBLE to make sure you get the right item. (ie. article titles, vol/issue no, page numbers, call number)
  • The Notes and Borrower Contact Info fields are optional.
    • Please note the Borrower Contact Info field is set to the library you are sending the eForm to. For privacy reasons, it is best to not use patron names.
  • If no response is received within 4 days, contact the lending library.
  • Notify lending library when the item is being sent back.
  • Ask for renewals in a timely fashion (before the due date is up).
  • The borrowing library is required to follow copyright rules.

You are Filling an ILL eForm

  • Lending libraries should reply using the 'Update Status' button to notify the requesting library if their request will be filled within 4 days.
  • Send ILL items via the requested delivery method or one that will be faster.
  • Send ILL items with a copy of paperwork with clear due date and return label.
  • Communicate any special procedures you would like the borrower to follow. (in library use only, no renewals, over dues)
  • Keep a record of ILL items loaned via your institutions policies.
  • Charging for lending or over dues of an ILL item is not allowed.
  • Charging for a replacement copy once the book is lost is allowed. The lending library is responsible for collecting money from the borrowing library.
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